“Educational Resources Work Session” for Textbook Inventory Specialists

Join us for a how-to session with MDE concerning textbook inventory.

Some Topics to Be Covered:

Current Inventory Status

• Number of textbooks by grade/content area

• Condition of textbooks (new, good, fair, poor, lost/damaged)

• Surplus vs. shortage analysis

3. Tracking & Management

• Inventory system updates (manual logs, digital tools, barcoding, etc.)

• Procedures for check-in/check-out

• End-of-year and beginning-of-year accountability measures

4. Distribution & Access

• Equitable distribution across schools, grade levels, and classrooms

• Student-to-textbook ratio compliance

• Procedures for students without assigned books (lost/damaged replacements, digital access)

5. Budget & Ordering

• Replacement needs (damaged or outdated editions)

• Upcoming adoption cycles (new textbooks or supplemental resources)

• Funding allocations for new purchases (district, grants, Title funds)

6. Digital & Supplemental Resources

• E-book access and licensing agreements

• Integration with online platforms or instructional technology

• Teacher guides, workbooks, or supplemental materials inventory

7. Policies & Procedures

• Textbook care and responsibility guidelines for students/teachers

• Fines or replacement policies for lost/damaged books

• Return deadlines and accountability practices

8. Planning & Next Steps

• Timeline for completing current inventory updates

• Roles/responsibilities for school textbook coordinators

• Action items for ordering, repairs, or redistribution